ICCT-200A-V3 Paperless Intelligent Multi-Meeting Management Software (WIN AI V3.0) | GZZHYUN
ICCT-200A-V3 Paperless Intelligent Multi-Meeting Management Software (WIN AI V3.0)
Specifications：
1. System Architecture & Domestic Data Encryption
Adopts B/S architecture, compatible with Windows, Linux, Kylin OS, UOS and other operating systems for deployment. Equipped with domestic SM4 encryption algorithm to encrypt data files during transmission.
2. Three-Stage Full-Cycle Conference Management
The system is divided into three core modules: Pre-meeting, In-meeting and Post-meeting, featuring clear functions and user-friendly operation.
3. Multi-Dimensional Conference Data Statistics
Supports comprehensive conference statistics, including daily/weekly/monthly/total conference quantity, conference duration, meeting room occupancy rate and utilization rate, accessible after user login.
4. 3 Modes of Conference Creation & Customizable Templates
Three conference creation modes available: Quick Creation, Standard Creation, Custom Template Creation.
Create and store multiple conference templates; users can manage exclusive templates or share templates with others.
Add or remove functional modules flexibly according to conference demands; conference terminals only display enabled modules set by the background.
5. Normal & Confidential Conference Dual Modes
Supports normal meetings and confidential meetings:
Confidential mode: All materials carry personal watermarks, file export disabled.
All meeting files are automatically and irreversibly deleted after the meeting ends.
6. Floating Minimizable Operation Windows
Background pages (New Conference, Speech-to-Text, Address Book, etc.) can be minimized, floated and docked to screen edges. Users can quickly recall windows on any interface without re-opening or re-editing; pre-filled window contents are retained.
7. AI Q&A Engine
Import self-defined multi-item knowledge bases; users receive AI replies by direct text or voice queries. Speech transcripts can be converted into mind maps.
8. AI Conference Assistant
Complete full conference operations via the AI assistant, including meeting creation, document upload, poll initiation and in-meeting control. Voice input and transcript-to-mind-map conversion supported.
9. AI Smart Customer Service
Provides system operation tutorials and troubleshooting guidance via text/voice questions, with transcript-to-mind-map function available.
10. AI Automatic Full-Meeting Summary
One-click generation of full-meeting summaries and corresponding mind maps after meetings; summary files can be exported for sorting. Adopts deep text analysis algorithm, which is filed on the national Cyberspace Administration deep synthesis algorithm record list.
11. Visualized Conference Creation & Guidance
Two visualized scheduling views: List Mode & Calendar Mode for clear agenda management. Step-by-step operation guides and visualized functions enable straightforward meeting setup.
12. Multi-Administrator Permission Hierarchy
4-tier permission system: Super Admin, Conference Operator, Regular Staff, Auditor.
Super Admin: Full access to all conferences and system configurations.
Conference Operator: Only view and edit self-created meetings.
Conferences created by different operators are isolated and confidential to each other.
13. Real-Time Seat Simulation & Lifting Device Control
Restores real meeting room layout for seat arrangement simulation:
Add/remove attendees, swap attendee positions, lock and save layouts.
Auto-fill vacant seats or shift existing seats backward when participants are added or removed.
Print & download seat layout charts; individually control screen lifting equipment per seat.
14. Multi-Mode Voting & Real-Time Large-Screen Broadcast
4 voting types: General Vote, Custom Vote, Multiple-Item Vote, Scoring Vote. Supports single choice, multiple choice, real-name/anonymous voting and random option sorting.
Auto-calculate voting results, export result PDFs with custom text watermarks.
Real-time vote counting displayed on large screens during voting; record voting comments and digital signatures.
15. Equipment Binding & Parameter Configuration
Bind and associate conference peripherals; editable serial port parameters (serial code, baud rate, IP address) and remote conference host mode configuration.
16. Terminal Status Detection & Batch Upgrade
Detect online status, device model and firmware version of all terminals; batch online upgrade for terminal software.
17. Three-Role Audit & Administration Mechanism
Three independent user roles for separation of duties:
System Administrator: Manage organizational structures, meeting room hardware, system upgrades and global parameters.
Conference Administrator: Create/edit meetings, conduct in-meeting control and archive post-meeting documents.
Auditor: Review operation logs to trace all user actions within the paperless system.
18. Multilingual Support
One-click Chinese/English language switch for background and client terminals; customized multi-language versions available on demand.
19. Cross-Terminal Server Compatibility
A single server can connect and manage multiple types of clients simultaneously: Windows Client, Android Client, Domestic OS Client, Desktop Electronic Nameplate, Call Service Terminal, Conference Information Release Terminal, etc.
Supplementary Secondary Featured Functions (☆ Marked)
Multiple check-in options: Handwritten signature, password, facial recognition (with dedicated facial device), skip check-in; export check-in PDF with embedded handwritten signatures and watermarks.
Shared document & video file push: Upload files of all formats and push to all terminals instantly.
Centralized control: Unified terminal page jump, conference slogan broadcast, global check-in control, meeting pause/resume, batch power on/off for conference devices and synchronize screen lifters.
Personal Center portal: Regular users view and download materials of meetings they joined.
Attendee permission control: Manage screen casting, document export and chairperson privileges by attendee groups.
Digital nameplate customization: Edit font, size, color, solid/custom background and toggle content visibility.
System notification & bulletin broadcast: Send meeting invitations and system announcements to all terminals.
Service request reception: Pop-up windows and audio alerts when terminals submit on-site service requests.